Built for how a hotel or lodge actually runs
From the front desk to the kitchen to the books — and every guest message in between.
Take bookings and payments on your own website
Connect your website to Kubhuka and guests book straight from it — live availability, your prices and your rules, no commission. They pay online by EcoCash, OneMoney, InnBucks, card or PayPal, and the booking, invoice and payment are already in the system. Your team gets each one in Operational Logs and on the dashboard, so nothing is missed.
- Live rooms, prices and availability — no double bookings
- Online payments through Utsanzi Pay, recorded automatically
- Guests change, cancel and download invoices within your rules
- Event enquiries, menus, extras and services sold online
- One website and one guest account for a group of hotels
Talk to guests wherever they are
Confirmations, reminders, and updates go out by email today — with WhatsApp and text messaging built in and on the way, so every guest gets the message on the channel they actually check.
- Email confirmations & reminders
- WhatsApp messaging Soon
- SMS / text messaging Soon
Support around the clock
Front desks don't keep office hours, and neither do we. Reach a real person any time of day if something's not working right before a guest walks in.
- 24/7 support, every day of the year
- In-app support tickets with fast response
See every booking at a glance
A calendar view shows exactly what's booked, arriving, or free — open any reservation to see guest details, room, and balance, move a guest to another room, or check them in.
- Guided booking wizard with availability checks
- Calendar & arrivals / departures views
- Room moves, upgrades & manager approvals
Keep every room ready on time
The Room Board shows every room at a glance — occupied, arriving, dirty, clean or out of order — and stays in step with housekeeping as rooms are cleaned. Assign tasks, track discrepancies, and know exactly which rooms are guest-ready before check-in.
- Live room status board
- Task assignment & checklists
- Discrepancy & checkout balance tracking
Order stock straight from the system
Raise a purchase order and send it directly to your supplier — no separate spreadsheet, no double entry. Track approvals, deliveries, and supplier payments in one place.
- Purchase orders sent straight to suppliers
- Approval workflow & goods received notes
- Supplier statements & payments
Run more than one property, easily
Switch between properties without switching accounts. Manage rooms, staff, and rates for each location, with the option to bring it all under one organisation.
- Fast property switching
- Per-property roles & access control
- Organisation-level account management
- Full? Send guests to partner hotels on one invoice
Run the restaurant, not just the rooms
A full point-of-sale for your restaurants and bars — menus, tables, and orders that go to the kitchen or bar and post straight to the guest folio, so dinner shows up on the same bill as the room.
- POS, Waiter View on a phone, and a Kitchen Display
- Guests order from their table by QR code
- Set menus, buffets & banquets with food costing
- Orders post straight to the guest folio
Real bookkeeping, done for you in the background
Every payment, invoice, expense and stock movement posts itself into a proper set of books automatically — the same double-entry accounting a bookkeeper would keep by hand, with nothing for you to enter twice. Know exactly what you earned, what you spent, and what you're really worth, any day you like.
- Automatic bookkeeping — no manual journal entries required
- Profit & Loss, Balance Sheet and Cash Flow, always up to date
- Set a monthly budget and see how you're tracking against it
- Track what your equipment is really worth as it ages
- Combine the books across every property you run
Everything else you'd expect
Billing & Invoicing
Proforma invoices, tax invoices, receipts, and multi-currency payments with full reconciliation.
Quotations & Proposals
Send a guest or company a priced quote before anything is booked — accept it and it turns into a real reservation.
Reports & Analytics
Occupancy, ADR & RevPAR, revenue by source, invoice ageing and guest analytics — built for daily decisions.
Budgeting
Set a monthly target for every income and expense account, then compare it against what actually happened.
Fixed Asset Tracking
Register equipment and vehicles with their purchase cost, and their value depreciates automatically, month by month.
Multi-Property Consolidation
Run more than one property? See combined financial reports across all of them, alongside each one's own figures.
Team Roles & Permissions
Give each staff member exactly the access they need — front desk, housekeeping, accounts, management — no more, no less.
Conferences & Events
Venues, packages, add-ons and catering for functions — with enquiries straight from your website and online deposits.
Operational Logs
Guest requests, complaints, handovers and website bookings go to the right team, with deadlines and a shift briefing at login.
Partner-Hotel Overflow
Fully booked? Send guests to a partner hotel and keep the booking — and the group's invoice — with you.
Apartments & Short Stays
Sell an apartment whole, by the half, or room by room — plus hourly and day-use stays.
Services & Activities
Spa, tours, transfers and laundry — sold at a service point, added to a stay, or bought online.
Cashing Up & Expenses
Every till balanced at the end of the shift, and every expense recorded, approved and posted to the books.
Maintenance
Repair tickets for rooms and equipment — assign them, use parts from stock, and order what you don't have.
Channel & OTA Sync
Sync availability and rates across booking channels so you never get double-booked.
Coming Soon